Privacy Policy

The Alberta Conservation Association ("ACA", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you participate in the Game Bird Hunt Site 2025 raffle (Licence #465790).

1. Information We Collect

Personal Information

When you purchase raffle tickets, we collect the following personal information:

• Full name
• Email address
• Phone number
• Mailing address
• Age verification information
• Payment information (processed securely through third-party payment processors)

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

• IP address
• Browser type and version
• Device information
• Pages visited and time spent on pages
• Referring website addresses

2. How We Use Your Information

We use the personal information we collect for the following purposes:

• To process your raffle ticket purchases
• To verify your eligibility to participate
• To conduct the raffle draw in accordance with Alberta Gaming regulations
• To contact you if you are selected as the winner
• To fulfill prize delivery and administration
• To comply with legal and regulatory requirements
• To respond to your inquiries and provide customer support
• To send you important updates about the raffle
• To maintain records as required by law

3. Legal Basis for Processing

We process your personal information based on:

• Contractual necessity: To fulfill our obligations related to your ticket purchase and participation in the raffle
• Legal compliance: To comply with Alberta Gaming, Liquor and Cannabis regulations and other applicable laws
• Legitimate interests: To operate and administer the raffle effectively and securely

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Regulatory Authorities

We may disclose information to Alberta Gaming, Liquor and Cannabis (AGLC) and other regulatory bodies as required by law.

Service Providers

We may share information with trusted third-party service providers who assist us in operating the raffle, such as payment processors, provided they agree to keep your information confidential.

Winner Announcement

If you win, your name and city may be published on our website and promotional materials as required by Alberta Gaming regulations.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure data storage systems
• Encryption of sensitive information
• Access controls and authentication procedures
• Regular security assessments
• Employee training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy and to comply with our legal obligations. Specifically:

• Raffle participant information is retained for the duration of the raffle and for a period thereafter as required by Alberta Gaming regulations
• Winner information is retained for record-keeping and regulatory compliance purposes
• Financial records are retained in accordance with applicable tax and accounting laws

7. Your Rights

You have the following rights regarding your personal information:

• Access: You may request access to the personal information we hold about you
• Correction: You may request that we correct any inaccurate or incomplete information
• Withdrawal: You may withdraw from the raffle before the draw date (subject to our no-refund policy)
• Complaint: You may file a complaint with the Office of the Information and Privacy Commissioner of Alberta if you believe your privacy rights have been violated

To exercise any of these rights, please contact us using the information provided in the Contact section below.

8. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small text files stored on your device that help us:

• Remember your preferences
• Understand how you use our website
• Improve website functionality and performance

You can control cookie settings through your browser preferences. However, disabling cookies may affect your ability to use certain features of our website.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

This raffle is only open to individuals 18 years of age or older. We do not knowingly collect personal information from individuals under 18. If we become aware that we have collected information from someone under 18, we will take steps to delete that information promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date. Your continued participation in the raffle after such changes constitutes your acceptance of the updated policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

13. Consent

By purchasing a raffle ticket and providing your personal information, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy and in accordance with applicable privacy laws.